REM Associates of Princeton, Inc.
Consultants to Business Management

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Thursday, May 25, 2017
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REM Associates of Princeton, Inc.
PO Box 7345
Princeton, NJ 08543-7345
Phone: 609.275.4444
Email: info@remassoc.com

  
 
   Purchasing and Inventory Management Minimize
Put in place a cost and service effective inventory management strategy for your organization
Objectives and Scope
The primary objective of these programs is to put in place a cost and service effective inventory management strategy in support of the corporate goals and objectives of the distributors business. This includes sourcing, inventory, operations, and organization. The initial focus of this effort is to improve inventory turns and reduce capital and operating costs to the business, while maintaining or improving customer service.
 
The scope of our effort includes a review and examination of all logistics functions and related activities within the distributors business. The initial phase addresses the operating policies, procedures, and practices in order to determine what can be done to change them and create a better balance in the mix of inventory as part of an overall inventory management strategy.
 
Based on our discussions with the distributor management team and our review of the information, we believe a program for improving the management of inventories should focus on potential improvement in four basic processes:
 
  • Forecasting: Related to the accuracy of forecasting future demand
  • Cycle Time Reduction: Delivery and order processing time
  • Order Generation: Improving partnerships with vendors and taking advantage of available technologies for order processing
  • Inventory Management: Improving systems and techniques that are used to monitor and manage inventory 
REM Associates is prepared to assist in the implementation of this program, build the correct internal resources and organization necessary to maintain this program, and provide continued assistance to make sure the desired results are achieved on an on-going basis.
 
Our consulting will provide the ability to move this process forward more quickly, make use of additional resources unavailable at the distributors business, develop internal resources, and utilize appropriate industry experience to support this effort.
General Approach
In order to accommodate a variety of distributor business applications, we provide three basic programs. They are built on the principle of segmentation and management of different inventories and are described as follows:
 
Program One: Overview of Purchasing and Inventory Management
 
This program is designed to examine the existing purchasing and inventory management position within the business. It is structured to provide a report card on the effectiveness of purchasing and inventory management activities. The output of this program is directed at providing directional recommendations on areas that need to be addressed in order to improve inventory turns and procedures needed to effectively manage inventory. It is based on a sampling of data submitted by the distributor and analyzed by our staff.
 
Program Two: Selective Improvement in basic policies, procedures, and practices
 
This program will focus on analyzing, measuring, and identifying selected inventory items that can be reduced or eliminated in the near term. It performs an on-site review of policies, procedures, and practices based on purchasing and inventory data and interviews with operating personnel. This program demonstrates, using a selected group of products and vendors, the improved techniques for buying, processing, and managing inventories, including associates reports and measures. This selected group can be expanded to all products and vendors through internal business resources.
 
Program Three: Comprehensive Development of an inventory management business strategy
 
Our third program is designed as an in-depth assessment of purchasing and inventory management functions, tasks, and activities in order to develop and implement actions and plans directed at buying products and managing inventories in a manner that will minimize inventory and maintain or improve service to customers. Recommendations are made and implemented to manage the buying practices and inventory procedures, using improved information, data, and reports to monitor and control activities.
 
All of these programs are designed to put in place policies, procedures, and organizational resources to improve inventory management and develop sourcing and supplier partnershipping and tradeoffs of inventory and service to customers
Our Approach
Our approach to this effort is to blend our work with that of the distributor's business personnel to achieve management's goals in the most cost effective and timely manner. We recommend the following major work steps for the conduct of these programs:
 
  1. Conduct a review of the logistics functions and operations, including sourcing and inventory management policies, procedures, and practices, considering each of the functions and activities dealing with determination of requirements, acquisition, maintenance, management, and disbursement of inventories - recognizing uniqueness of organizational structures and responsibilities.
  2. Examine the ordering, inventory management, and customer service performance measurement methodologies used by purchasing, inventory management, and customer service personnel for the movement of products throughout the business based on markets, seasonality, and end-use customer demands.
  3. Analyze and evaluate purchasing and inventory management requirements and performance, including:
    1. Buying triggering
    2. Monitoring inventory levels
    3. Development of performance reports
    4. Determining performance levels
    5. Use of exception reporting
  4. Report results of our program to management in sufficient detail to provide the distributor’s business management the ability to implement our recommendations or to have us assist in this effort.
 Anticipated Results:
 
Following the completion of this work, the anticipated results of this effort should include:
  • An immediate reduction in the level of selected inventories – 20% to 30%
  • Reduced capital investment in product inventories – 20% to 30%
  • Increased product inventory turns
  • Improved product availability to service customers
  • Improved communications and linkages between sales, operations, and sourcing responsibilities
  • Better tools to analyze and manage inventories
  • Improved reports and controls to monitor and manage inventories
  • Improved policies, procedures, and practices for the sourcing, purchasing, and management of inventories
  • Improved management information in terms of data availability and timing
  • Recommended organization structure, roles, and responsibilities for product logistics operations within the business
  • Recommended opportunities for reducing operating costs related to inventories and related logistics functions and activities
 Estimated Timing:
 
Based on the programs as outlined, the timing should be approximately:
  • Program One           1 Month
  • Program Two           1-2 Months
  • Program Three         5-7 Months
We assume the client business will provide personnel and resources to assist in the collection and processing of data, documenting operating policies and procedures, and providing overall insight into operations, plans, and business strategies. Our estimate of this requirement is the equivalent of ½ of a person during the course of this work.
REM Associates Qualifications:
REM Associates is well qualified to work with the distributor's business to develop and implement this program. These qualifications, based on our experience, are summarized as follows:
 
We know your industry - and have worked for similar companies, including suppliers, distributors, and their customers, as well as similar industry associations. These companies and associations have included:
              3M Corporation
              James River Paper Company
              Kimberly-Clark
              Afflink
              Unisource Companies
              Eastern Paper Company Limited
              National Paper Trade Association
              Network Services Company
 
We know the distributor's business - based on our discussions and the data and information gathered by us, including:
              Company and product profiles
              Sales and inventory estimates
              Marketing and strategic business objectives
 
We are experienced in all areas of product logistics - and have completed assignments in:
              Logistics Strategic Planning
              Product Sourcing
              Inventory Management
              Facilities Planning
              Costs and Operations Analysis
              Quality Benchmarking
              Customer Service
 
We have developed inventory management programs - for distributor businesses including those involved in paper and commercial products, encompassing the development of:
              Policies, procedures, and practices
              Management by exception
              Product Forecasting Systems
              Diagnostic Reporting Systems
              ABC Analysis
              Min/Max Inventory Levels
              Safety Stock Levels
              Order Points and EOQs
              Management and Exception Reporting Systems
              Selected Software Application Packages
 
REM Associates represents a network of more than sixty highly qualified and seasoned professionals throughout the United States from our offices in Princeton, New Jersey. Their qualifications are summarized as follows:
 
      Experienced career distribution and transportation consultants
      Blend of both operating and consulting experience
      Extensive skills that match your specific requirements
      Recognized professionals - authors and presenters at CLM, WERC, NPTA and AMA
      Commitment and involvement of professionals to perform these types of assignments
 

Copyright@2009, REM Associates of Princeton, Inc. 20 Nassau Street, Suite 244, PO Box 7345, Princeton, NJ 08543-7345. All rights reserved.

  
 
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